Defined as the activities that either occur daily and/or frequently occur on an adhoc basis

• Capture and maintain the group management sheet for drivers as required and ensure all documentation for drivers is filed and available for audit/inspection – including all cost center and driver name changes on FNB and Standard Bank systems


• Update daily car schedule with changes when cars will be delivered, signed off and date signed off


• Provide support / information / reports for drivers under investigation


• Assist drivers with questions on the vehicles and draw reports as requested


• Handle and ensure all Wesbank owned vehicles licenses for all divisions


• Make use of the tracking system to identify vehicle service and maintenance details


• Make services bookings and arrange for pool vehicles to be available


• Arrange windscreen replacements for all divisions


• Arrange Insurance claim numbers for accidents and collection or delivery of vehicles to required panel beaters


• Check daily AA report for vehicles ‘break down’ log, and follow up on required actions


• Follow up on vehicles that have been at merchants for a long time – determine what the delay is in repairing the vehicle


• Arrange for drivers to move their vehicles to fitment centres for brakes and wipers to save costs


• Respond to and resolve calls related to fuel card declines


• Manage all administration related to lost, stolen and/or expired fuel card replacements


• Prepare and administer all replacement tags


• Do Proxy and BRN changes as required – keep worksheet updated


• Process all transport related payments for vehicles moving between provinces


• Process daily authorisations for vehicles - Meat Markets RSA and Africa

Monthly Tasks

• Defined as the activities that need to be performed and reconciled monthly


• Submit to payroll – all fines and other related deduction from salaries


• Process all requirements for Monthly reports pertaining to Africa vehicles


• Process monthly report for charging out of pool cars to the various divisions


• Process monthly reports to DFM’s on high fuel and oil usage and services due

Internal Insurance

• Manage all administration and documentation requirements for accidents 


• Deregister all written off vehicles

Buying or Selling of Company vehicles

Divisions: Meat Markets

• Paperwork: send the vehicle application to Wesbank for quotes on new vehicles


• Once all the paperwork is received, send it to the division to have the asset requisition completed


• Acquire all signatures for the asset requisition 


• Send fully approved requisition to Wesbank to initiate the vehicle ordering process


• Once the vehicle is ready for collection, load the fuel card and tag on the system


• Send proxy documents to Wesbank to ensure the vehicle is loaded on correct BRN and proxy


• Arrange for the auction house to evaluate the vehicle


• Arrange for the auction house to collect the vehicle


• Arrange for any branding to be removed from the vehicle


• Cancel all cards and tags with regards to the vehicle been sold


• Register all new Venter Trailers


• All divisions – Place the Wesbank stickers and conduct monthly checks

Essential:

• Matric (Grade 12) 

Essential:

• At least 3 years working experience in Fleet Administrator or Controller role

Essential:

•Computer Literacy (especially E-mail & Excel).